A problem for you?
A creative innovation for us!

Other services

Other services provide solutions for the partial processes of document management or the procurement of devices used in document management. Should it be either a dispatched archival expert or providing a box or shelf system, it may be a problem for you but a creative innovation for us. We provide an intelligent solution for the management of your documents.

Providing a dispatched archival expert

We provide an archival expert with several years of professional experience on the spot for performing any kind of casual work or complex solutions related to document management.

Transporting documents and relocating an archive

We receive documents according to transfer note (by box or sheet number) and docket number. In the course of delivery our colleagues perform an itemized checking to see whether all the boxes seen on the docket have been received and their contents agree with the data in the docket. A transfer note includes the following: time of tradition, place of tradition, participants of tradition, subject of tradition, exact quantity of the delivered documents (piece; box; linear meter) and the docket of the transferred documents. We assume responsibility for the searching and existing of documents according to the condition of receiving them. Our transporting of documents to our archive is performed in roofed trucks with loaders’ assistance.
According to our clients’ demands, we also undertake the relocation of archives, in the course of which we arrange the transportation of the full physical content of the archive whether it should be a document or a shelf system and workstation.

Document sorting

DocuDepo provides qualified workforce to solve professional sorting of documents and arranging into boxes. In the course of sorting documents, our colleagues make detailed lists of the contents of each box (docket number/recording), which are made available for our clients in printed excel format and on discs. The docket number/recording normally contains the following: box number, barcode number, organizational unit, functions, subject of a document, date of origin, time of storing, time of shredding, note. Etiquette for the individual pieces is created on the basis of the data given above, which makes access easier. This database gives the basis of future retrieval.

Scrapping

We scrap the documents to be deleted and/or not to be archived annually or we scrap them in case of an ad hoc commission according to the current regulations. We create a scrapping record of the scrapped documents, which we check in cooperation with the members of the scrapping committee and in case of documents with the competence of the Public Record Office we have an expert of the competent archive to insert a clause.

Deletion

We provide the deletion of the scrapped documents according to strict regulations and observing the regulations for data protection, privacy and environmental protection. The scrapped documents are deleted with a closed technology using comminution or burning under appropriate circumstances and strict rules of procedure by our colleagues or our partners. In each case we prepare a deletion record about the work process. If demanded, the process can be viewed by our partners either personally or on a video record.

Providing archival boxes

Using suitable boxes is crucial for the long retention period of documents, which enables a safe and dust-free storing. In accordance with this, our boxes are made of high-quality cardboard with great load bearing capacity, due to which they can be placed on each other. Our archive boxes are equipped with handholds on both sides to provide better mobility. We possess a wide range of boxes to make the storing of various documents possible. In addition, we can also have customized boxes produced according to our clients’ demands.
Archiving box 1
     Applicability: dossiers, storing folders

     Size: 430x330x303mm

     Capacity: 0,43 ifm
Archiving box 2

     Applicability: sheet based, punched folder (genotherm) for storing

     Size: 350x310x250mm

     Capacity: 0,35 ifm
Archiving box 3/ Record office box
     Applicability: in preparation for archival distribution

     Size: 380x250x115mm

     Capacity: 0,115 ifm

Setting up a shelf system

Applying an appropriate shelf system that adapts to the conditions of a given location is essential for the storing of documents. The experts of DocuDepo arrange a shelf system according to the special conditions of the storage facility, which has undergone labor-safety tests and is integrated in the EPH system and fitted to a base.


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Contact
DocuDepo Kft.
1145 Budapest,
Újvilág u. 50-52.
Telefon: +36 1 469 6233
Fax: +36 1 469 6298
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